Terms and Conditions for the Embrace the Journey Retreat

Please read the following terms and conditions carefully before participating in the Embrace the Journey: A 3-Night Women's Wellness Retreat organised by Body by Madison. By attending the event, you agree to be bound by these terms and conditions.

1. Assumption of Risk

1.1. Participation in the Body by Madison Embrace the Journey Wellness Retreat involves inherent risks, including but not limited to physical exertion, potential for injury, and exposure to natural elements.
1.2. Attendees acknowledge and accept these risks and voluntarily assume all risks associated with participation.

2. Release of Liability

2.1. In consideration of being permitted to participate in the Body by Madison Embrace the Journey Wellness Retreat, attendees hereby release, waive, discharge, and covenant not to sue Body by Madison, its organisers, instructors, employees, and affiliates from all liability for any loss, damage, injury, or expense, including but not limited to personal injury, illness, property damage, or death, arising from or related to participation in the event.
2.2. Attendees agree to hold harmless and indemnify Body by Madison, its organisers, instructors, employees, and affiliates from any and all claims, demands, suits, or actions of any kind whatsoever arising from or related to their participation in the event.

3. Personal Responsibility

3.1. Attendees acknowledge and agree that they are solely responsible for their own health, safety, and well-being during the Body by Madison Embrace the Journey Wellness Retreat.
3.2. Attendees are encouraged to consult with a healthcare professional before participating in any physical activities or following any nutritional recommendations provided during the event.

4. Medical Disclosure

4.1. Attendees are responsible for disclosing any pre-existing medical conditions, injuries, or allergies to Body by Madison prior to participating in the event.
4.2. Body by Madison reserves the right to refuse participation to individuals who, in its sole discretion, pose a risk to themselves or others due to medical conditions or other factors.

5. Personal Belongings

5.1. Attendees are responsible for the security and safekeeping of their personal belongings during the Body by Madison Embrace the Journey Wellness Retreat.
5.2. Body by Madison is not liable for any loss, theft, or damage to personal belongings occurring during the event.

6. Photography and Videography

6.1. Attendees consent to the use of their likeness in photographs, videos, and other promotional materials related to the Body by Madison Embrace the Journey Wellness Retreat without compensation.

Terms and Conditions of Payment

Payment Options

• Pay in Full:
  • Attendees may pay the total amount for the retreat upfront at the time of registration.
  • Payment must be completed in full to secure your spot.
• 3-Instalment Payment Plan:
  • Attendees may opt for a payment plan, dividing the total amount into three equal instalments. All payments must be made prior to the 19th of February 2025.
  • The first instalment is due at the time of booking to confirm your place.
  • The second instalment will be automatically charged 30 days after the first payment.
  • The final instalment will be automatically charged 60 days after the first payment. If your final instalment is due AFTER the final payment deadline, your final instalment will become due on the 18th of February, 2025.

Payment Terms

• All payments are processed via a secure payment gateway.
• A valid payment method must be provided at the time of booking.
• For instalments, the same payment method will be used for subsequent charges.
• Failure to make a payment on the scheduled date may result in the cancellation of your booking.

7. Changes and Cancellations

7.1. Changes Made by Body by Madison

• Body by Madison reserves the right to make changes to the schedule, program, instructors, or location of the retreat at any time without prior notice.

7.2. Retreat Cancellation by Body by Madison

• A minimum number of attendees is required for this retreat to proceed. If the required number is not met, the retreat will be cancelled.
• In the event of cancellation by Body by Madison, attendees will be notified and entitled to a refund of their payment.
• Refunds will be processed by January 15, 2025.

7.3. Cancellation by Attendees

• Pay in Full Option:
  • Cancellations made before January 1, 2025, will receive a 100% refund.
  • Cancellations made between January 1, 2025, and January 7, 2025, will incur a 50% cancellation fee.
  • Cancellations made after January 7, 2025, are 100% non-refundable.
• 3-Instalment Payment Plan:
  • For cancellations before January 1, 2025, all payments made will be refunded in full.
  • For cancellations made between January 1, 2025, and January 7, 2025, 50% of the total retreat cost will be retained as a cancellation fee.
  • For cancellations made after January 7, 2025, all payments made are non-refundable.
• Attendees are welcome to transfer their booking to another person if they are unable to attend. However, Body by Madison must be notified in writing, and the transferee must agree to these terms and conditions.

7.4. Payment Failure for Instalment Plans

• If a scheduled instalment payment fails, the attendee will be notified and given five (5) business days to resolve the issue.
• If payment is not resolved within this time frame, the booking will be cancelled, and all payments made will be non-refundable.

8. Governing Law

8.1. These terms and conditions shall be governed by and construed in accordance with the Australian Consumer Law, without regard to its conflict of law principles.

9. Agreement to Terms

9.1. By attending the Body by Madison Embrace the Journey Wellness Retreat, attendees signify their acceptance of these terms and conditions in their entirety.

10. Contact Information

10.1. If you have any questions or concerns about these terms and conditions, please contact us at [email protected].